Inbound Shipment Notification - ISN

Inbound Shipment Notification 

Entering an Inbound Shipment Notification on ipage alerts your Inventory Manager of incoming shipments and allows them to confirm that the quantity shipped matches the quantity received at Ingram Warehouses. The delivery notification numbers (quantity shipped) appear as the on-order numbers in ipage and assure customers that a title is in route.

Purpose of the ipage Inbound Shipment Notification:

• Customers are more likely to place a backorder for a title if they see that a new shipment is on its way
• The information populates MyIPS reporting
• Controls the accuracy of the on-sale dates at the national accounts
  • Baker & Taylor – Titles may appear as out of stock indefinitely and unavailable for order if the book misses its announced date
  • Baker & Taylor – Library accounts expect books two weeks before the on-sale date. If on-sale dates are inaccurate, orders are sometimes cancelled as money is shifted to books that are available
  • Amazon and BN.com – buy buttons may be removed if the book arrives later than announced
  • Barnes & Noble – late titles can mean the loss of a promotion slot if the book was in promotion

How to Enter an Inbound Shipment Notification:

Sign in to ipage

Under the My Account drop down menu, click on Inbound Shipment Notification.

 

Enter the following information in the Add Purchase Order fields:

Purchase Order – Use a PO number if you have one, if you don't, something like "November ship” or today's date is ok 

Purchase Order Date - The day you are entering the information

Estimated Date of Arrival - The day you expect the inventory to arrive in the warehouse. 

Click the Add button 

 

See screen below. Enter the EAN and the quantity being shipped.  Chambersburg is loaded as the default receiving DC. To choose a different location, click “Show Other Warehouses” Click “Add Product Code”.

The next screen confirms all titles entered. From here, you can check your work, add additional titles, edit, or delete as needed. Click Submit Purchase Order to complete the process. 
 

The final page will let you know that the information was submitted successfully. You may print the confirmation for your records. The delivery notification is not accessible once submitted. If you realize changes need to be made, please notify your Business Operations representative to advise of any changes needed. 

For longer lists of EANs/quantities you can upload a list—choose Add Titles via Upload and save as a csv. or .txt file as described below.